Every business or organization generates large volumes of paperwork that require careful management to ensure version tracking secure storage and quick retrieval. The organization of documents helps to manage and locate documents, which helps in decision-making, problem-solving and reduces expenses.

To simplify your workflow for documentation begin by creating a document workflow model. This will provide you with the steps of your work flow that will be involved at each step, and the documents you’ll need to complete, approve or hand out. You can then use a low-code workflow software, like frevvo, to automatize the process of uploading and digitizing documents. Once your documents have been digitalized, they can easily be shared between teams, and users can sign them with their eSignatures. This eliminates the need for printing and fax, saves time and increases collaboration.

Furthermore, a well-organized document workflow can allow you to reduce the amount of paper you use by up to 70 percent. It can also aid in increasing efficiency by decreasing coaching and mentoring the number of steps and handoffs involved in your workflow, which results in more efficient project timeliness. Document automation can also cut down on human error through the elimination of repetitive manual tasks. It can also help reduce the possibility of misplacing or lost documents.

Automating the process of processing documents will also help create a more efficient and data-driven environment. This improves communication between team members, enabling them to collaborate and make informed decisions based on precise information. Additionally, it helps you to meet regulations and improve compliance by enabling you to monitor changes in records over time, and quickly detect and fix any gaps.